Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Administrative Manager I reports to the Fred Hutchinson Cancer Center Practice Plan Administrator within the Medical Staff Office, and performs specific functions related to the Inpatient Hematology-Oncology attending physician and APP services at the University of Washington Medical Center (UWMC). Primary duties support clinical practice, education and/or program management as delegated by and in collaboration with the service Medical Director. This position provides scheduling and support for Inpatient Hematology-Oncology service activities that promote the delivery of quality care and service, effective problem solving and communication, and continued professional development for self and others. This position has fiscal responsibility for tracking and recording expenses and Continuing Medical Education (CME) reimbursement processes for the APPs on the Inpatient Hematology-Oncology service. This is a hybrid position and is expected to be on-site at Fred Hutch a minimum of 2 days per week.

Responsibilities

• Serve as a point of contact representing the department to leadership, other departments, individuals and outside organizations.
• Serve as liaison, representing the department to other departments within the organization, partner institutions, and outside organizations/vendors.
• Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and insuring research and administrative tasks are completed.
• Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval.
• Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education.
• Organizes and participate in staff educational activities.
• Plans, organizes and oversee events offsite, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed.
• Provides overall staffing for applicable SCCA Board Committees.
• Manage scheduling, catering and communication support to the Executive, VP and/or Directors for complex meetings, replying about availability, and time sensitive assistance.
• Coordinates team activities including pre-retreat meetings, travel and meal planning, on-site logistics and meeting facilitation.
• Determine content, design and write correspondence, documents and presentations.
• Onboard new staff.
• May supervise staff.
• May review time sheets and approve as needed.
• Monitor department budgets, ensuring that all financial allocations and expenditures are in accordance with contract guidelines. Provide support to Executive, VP and/or Director/Associate Directors for submitting requisitions, tracking POs, invoice approvals.
• Coordinate space and equipment planning and utilization, evaluating current department needs and future needs.
• Attend committee meetings as determined and document proceedings.
• Assist Executive, VP and/or Director/Associate Directors in preparing for and participating in regulatory activities or investigations.
• Coordinate the production and distribution of special and recurring reports.
• Determine reporting needs and analyzes data.
• Maintain Intranet and Teams pages as applicable.
• Monitors and reports out on the organization issues management database.
• Support supply inventory and ordering for department
• Perform other responsibilities as required including but not limited to, special projects and events.

Qualifications

Required:

• Bachelor's Degree
• Minimum of three years of administrative management experience, and strong supervisory and budgeting skills.

Preferred:

• Master's degree
• 5 or more years of business experience in a related healthcare environment
• Other department-determined skills or experience may be required.
• Exceptional communication and critical thinking skills
• Ability to take initiative and use sound judgment in carrying out responsibilities.
• Ability to work in a fast paced, complex healthcare environment.
• Customer service skills.
• Ability to prioritize concurrent responsibilities and demands.
• Basic knowledge of medical terminology may be required for certain roles.
• Strong organizational skills, attention to detail, resourcefulness and a solid commitment to process improvement
• Advanced proficiency in Microsoft Office Suite
• Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others and taking on more responsibility.
• Ability to work independently and as part of a team as the situation requires.
• Ability to communicate verbally in person, on the phone, and in writing in a clear, concise and professional manner.
• Ability to facilitate and present in meetings.
• Ability to navigate team and organizational dynamics.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The annual base salary range for this position is from $70,817 to $106,225 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity