Circuit Clinical is on mission to transform the way people find, choose, and participate in clinical research.

As a winner of the 2021 Inc. Magazine’s Best Workplaces for 2021 and 2020 Best Places to Work contest by the Buffalo Business First periodical, we work hard to make sure our culture is focused on transparency, accountability, performance, and continuous learning - because just as we are obsessed with the patient experience in clinical trials, we are equally obsessed with the employee experience. We are looking to expand our growing team!

What we offer

We are proud to offer competitive benefits, salary, and an environment focused on helping you grow personally and professionally.

What you will do

We are looking for a tenacious, results oriented research-experienced oncology leader to join our clinical operations team. As our Head of Oncology Site Operations, you will be responsible for the implementation and operational oversight of oncology clinical trials being performed within Circuit’s partner health care systems.  You will build research infrastructure within partner hospitals and community oncology locations.  In collaboration with the business development team, you will partner with expert oncologists to pair trials most appropriate for the partner organization and the communities being served. You will have direct responsibility for operations and management related oversight of the oncology program and will serve as a mentor and supervisor to oncology-specific staff across our network. You will work to identify and improve operational effectiveness and oversee workflows, processes, and procedures within the research sites. You will work closely with the Business Development, Regulatory Affairs, Legal, and Finance teams to achieve established goals and objectives for the oncology program.

Key responsibilities:

• Establish an oncology research program across multiple target locations, ensuring a truly embedded experience for Principal Investigators and patients alike.
• Build processes that ensure high-quality operations across all facets of the study process. 
• Serve as an oncology clinical trials expert for staff across the Circuit organization and for partner health systems.
• Work with Finance to forecast revenue from existing and upcoming projects. Share accountability for the accuracy of the actuals compared to forecast.
• Work collaboratively with Business Development to ensure they are always in tune with our existing site capabilities and to align on therapeutic areas of focus for expansion. 
• Provide oversight for pre-site, site initiation, and close out visits with sponsor or CRO representative. 
• Work collaboratively with Regulatory staff to maintain and continuously improve the operational integrity and efficiency of current research sites. 
• Ensure adoption and optimization of our clinical trial technology systems and data.
• Work collaboratively to implement and maintain optimal clinical specific process flows, policies, and procedures where needed. 
• Assist in the development of clinical team training and career development paths.
• Drive key corporate objectives for the clinical team to deliver performance and results. 

Who you are

• At your core, you are an orchestrator. You can understand a vision and thrive on leading, coordinating, organizing, and arranging the details to create a structure and framework around that vision. 
• You are an excellent communicator, both verbally and written. You will need to clearly articulate the business and study needs to your direct reports as well as prepare and present status updates to leadership.
• You have a critical, but kind eye. You see gaps and work proactively to close them. You enjoy tightening up loose ends and improving inefficiencies. 
• You are comfortable with delegation. You will need to provide a clear delegation of duties and expectations so that each site is running smoothly.
• You tend to be multiple steps ahead of the game and can anticipate needs before they happen. This comes at no loss to the current state and ability to complete daily tasks. 
• You like to ask questions. You understand the need to obtain drilled down details to have smooth operating success. You can live in those details without losing sight of the bigger picture and the result. Very little if anything falls through the cracks on your watch. 
• You are proactive. When problems arise, you think through them logically and with clarity and work to resolve them swiftly. 
• You are collaborative and work well in a team environment. 
• You have a growth mindset and embody our core value of continuous learning.
• You don’t take failures or mistakes as setbacks, instead asking “What did I learn, and how can I improve?”
• You have an interest and passion for leadership. You work to motivate and guide your direct reports in a supportive manner, and equally challenge them to grow in their roles and responsibilities. You have a way of delivering constructive feedback in a clear, articulate, and helpful manner.
• You are a builder and a doer. You can create structure around a vision and can live in the details without losing sight of the bigger pictures.
• You prioritize well but can continually shift priorities based on business needs. 

Your qualifications

• Master’s degree preferred, Bachelor’s degree required in Life Sciences, Nursing, or Health related field.
• Clinical Research industry knowledge is a must to be successful in this role. A deep understanding of study operation from startup to close-out, including regulatory requirements, is essential. 
• Experience in oncology research, including direct patient care.

Your preferred experience

• 8-10 years of progressive leadership experience in Clinical Research 
• Mastery of clinical study management across multiple sites for multiple projects running simultaneously. 
• Demonstrated understanding of Phase I-IV clinical studies and all integrated lifecycle steps and associated organizational responsibilities. 
• Demonstrated understanding of regulatory and clinical requirements of oncology studies, oncology treatment methods, and study and site rev cycle management is required
• Proficiency with Microsoft Office Suite.
• CTMS experience is required. 
• CRM, start-up, and project management experience are a plus.

The other fine print:

Location: This position is remote, located at or near one of our existing sites in the network (St. Louis, MO or Madison, WI).

Travel Frequent travel to our clinical operations satellite offices. (30%)

Exemption status: Full time, exempt

Physical requirements: the following physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Regularly required to sit, stand, walk, use hands; reach with hands and arms; talk and hear. Specific vision abilities include close vision.

Circuit Clinical is an Equal Opportunity Employer.